How to Prepare for a New Hire

Home Company ProceduresHow to Prepare for a New Hire

How to Prepare for a New Hire

May 17, 2017 Posted by Jeff King, CPC Company Procedures

The time between accepting an offer and the end of the first week on the new job can be an emotional time for a new hire. During this period your new employee will feel disconnected from the job they had, and uncertain about what lies ahead. This makes them extremely vulnerable to a counter offer. There are a few steps that you can take to make them feel welcome and confirm to them they have made the right decision.

Once your offer letter has been signed and returned to you, you need to start preparing to bring your new employee on board. These are small actions on your part, but have a huge, positive impact on a new hire. The suggested steps are:

Send a Welcome Package – This would include any company promotional material, an employee handbook, benefits package, etc.
Notify Payroll of the new employee so there is no delay in them getting paid.
Notify Security (if applicable) to get the process of providing them with a security/I.D. badge underway.
Create an Email and Voicemail account for them along with instructions on how to change their password.
Office Announcements – Let the rest of the team know about the new employee and include their new phone number and email address. A nice touch would be to have the team send them a welcome email or voice mail.
Introductory Lunch – Within the first few days on the job, arrange for a lunch with the new employee and the rest of the department or key people they will interact with. This too helps them settle in quickly and start feeling like part of the team.
Industry Announcement (if applicable)
Start the enrollment process for health and other benefit programs.
Allocate a Work Space. Make sure they have a desk (cleaned out) and computer (preferably loaded and configured) on the day they start. There is nothing worse than showing up to your new job excited about getting going only to find that you had been forgotten about, and not planned for. Having a place ready for them lets them know you are happy they have joined your team, and allows them to get settled in and become productive much faster.
Order Business Cards and Office Name Plates. Again, a simple touch, but it tells the new employee you’re glad they have joined your team.

Once your new employee knows you have gone to the trouble to make them feel welcome, they are much more confident they have made the right choice and feel ready to start this next step in their career. It also makes your job easier because you know you are ready for your new team member to begin without having to do a last minute dash. I hope this list is helpful and makes this process as smooth as possible for you.

Tags: hiring job candidate

About Jeff King, CPC

Jeff King is the Founder and Principal Recruiter at RQ Focus, a specialty recruiting firm helping Regulatory and Quality professionals advance their careers and build high performing teams. He has worked in the medical device and biotech industries since 1988 as an Engineer, Marketing Manager and for the past 20 years as a talent consultant and Recruiter. He is a Certified Personnel Consultant (CPC), and also a certified Facilitator of the Everyday Employee Engagement people and team management concepts. To discuss your particular issues and to see if our services may be a better option for you whether you are looking to add to your team, or find your next opportunity, contact him at [email protected], or by phone at (541) 639-3501.

How to Prepare for a New Hire

How to Prepare for a New Hire

About Jeff King, CPC

Recent Posts

Categories

How to Prepare for a New Hire

How to Prepare for a New Hire

About Jeff King, CPC

You also might be interested in

Six Buzzwords to Avoid in a CV

Interview Tips for a Hiring Manager

Do You Really Need Us?

Recent Posts

Categories